Authorize users to use organization licenses

You authorize end users to consume an organization’s licenses by using user groups.

Learn more about user groups and how you authorize access to licenses with them.

View which user groups are authorized to access licenses

In each entitlement, you can see which user groups are authorized to access the licenses in that entitlement:

1. In SysAdmin in the left sidebar, go to ENTITLEMENTS > Organization.

2. Click Change organization, search and select the organization, and click Confirm.

   The organization’s entitlements table opens.

3. Select the entitlement whose license authorization you want to view.

4. Go to the Authorized consumers > User groups tab.

   The table shows all of the organization’s user groups.

   Check the Has access column to see which groups are authorized to access licenses in this entitlement.

   As a shortcut, you can also create, edit, and delete user groups using the options in the Actions menu. Note that if you create a new group here, it’s not authorized automatically. See more information on creating and deleting user groups.

Authorize user groups to access licenses

Before you start:

• Make sure the necessary user groups have been created for the organization.

To authorize user groups to access licenses in an entitlement:

1. Go to the entitlement’s Authorized consumers > User groups tab as described above.

2. Select the user groups you want to authorize and select Actions > Grant access.

Users in those user groups can now start consuming the licenses.

To add users to the authorized groups and give them access to licenses, you can either invite them to the groups or add them to the groups without an invitation.

Similarly, you can remove a user from the user groups to remove their access to the licenses.

Remove access to licenses from user groups

When you remove a user group’s authorization to an entitlement’s licenses, the users in the group lose access to the licenses and any seat reservations made for the users are released (unless the users belong to another user group that allows them access to the same licenses).

To remove authorization from user groups to an entitlement:

1. Go to the entitlement’s Authorized consumers > User groups tab as described above.

2. Select the user groups and select Actions > Revoke access.

If a user is currently consuming an organization license they no longer have access to, they are able to continue consuming the license until the license lease expires or the client application tries to refresh the lease, whichever comes first.